Frequently Asked Questions:
Question: What versions of QuickBooks will the systems work with?
Answer: The systems we sell will work with all desktop versions of QuickBooks including the Pro, Premier and Enterprise editions.
Question: Will the system work with QuickBooks On-line?
Answer: No, unfortunately, we are not aware of any systems that will work with the on-line edition of QuickBooks, although many of our partners are exploring this option.
Question: How does the interface to QuickBooks work?
Answer: This really depends on the on the brand of system that you purchase. Some, such as the Lathem's Payclock products offer a “two way interface” that connects the QuickBooks database to the time system database. With this type of system, when you add an employee into QuickBooks, that employee’s name will automatically be added into the time clock software the next time you log-in. In addition, at the end of the pay period, you can transfer total hours for each employee from the time system directly into QuickBooks. Other systems such as the Acroprint TimeQPlus allow you to import employee data from QuickBooks when first setting up the system and then export total hours into QuickBooks at the end of the pay period.
Question: With the “two way” QuickBooks interface will we have to do anything else in the time clock system once the employee data is transferred in from the QuickBooks database?
Answer: Yes, there are some fields that must be setup in the time clock software that are not found in QuickBooks such as which set of rules that will be used to calculate employee’s hours.
Question: Are there cloud based time clock programs that will work with my QuickBooks desktop software?
Answer: Yes, systems such as Payclock Online allow you to install a “bridge” software application on your local network that will connect the local QuickBooks database to the software in the cloud
Question: Can we transfer hours worked by department for our employees from the time system into QuickBooks?
Answer: Yes, most of the systems allow transfer of hours by department worked.
Question: I see that most of the systems you offer show that they are for 50 employees, what do I do if I have more than 50 employees?
Answer: Unless otherwise specified, the base package for the systems we sell include software for fifty employees, but all are upgradeable to handle many more employees, usually in increments of fifty employees